You won’t get any roofing repairs or projects completed without understanding and navigating the HOA rules of your community. Homeowners in Oregon and Washington have more difficulties coming to an agreement with HOA over roofing projects because of the frequent rain, high humidity, and moss growth.

HOAs implement strict rules curated to these specific weather issues and complying with these requirements is a complex process.

Knowing the ins and outs of your HOA roofing rules is the key to preventing any disputes and keeping your home in good standing with the rest of the neighborhood.

HOAs and Their Role in Roof Maintenance and Replacement

A Homeowners Association (HOA) is created to help manage a community and set a series of standards that ultimately define what residents are able to do with their property. The point is to keep a consistent look and appeal for the community so that the property values tend to stay the same or increase. Homeowners who invest in a home in a specific community want a return when they end up selling their home, so a HOA helps to keep a certain level of quality.

The way these HOAs operate is by setting up a governing board made up of homeowners from the community. These homeowners work to enforce the standards set by the HOA by sending out letters and talking with other homeowners about any problems. These typically involve roofing requirements, and the rules dictate aspects of roof maintenance and replacement.

In my experience working with HOAs, I’ve noticed a few common elements that are included in most covenants or community standards:

• Aesthetic Consistency: Roofs generally need to match the design of the rest of the community without straying too far from the norm. HOAs may even state which materials are approved, colors, and styles in order to maintain a cohesive look. Any deviation requires a pre-approval.
• Structural Integrity Standards: To protect all residents in the community and preserve property values, HOAs will mandate all roofing projects meet specific quality and durability standards. This can include anything from requiring licensed contractors or compliance with local building codes.
• Preservation of Property Values: Maintaining your roof throughout its lifespan is another requirement often included in an HOA to avoid any visible damage or wear that might detract from the neighborhood’s appearance.

When you want to make a roof replacement, you might have to submit an application for approval from the HOA, depending on how strict the rules are. You’ll need to include information like materials used, contractor information, and timelines for the project.

Common HOA Roofing Rules in the Pacific Northwest

Not all HOAs will have the same rules for their communities since weather and other external factors have an impact on roofs in different regions. I’ve noticed in the Pacific Northwest HOAs tailor roofing rules to environmental conditions and the traditional aesthetics of the region. They do this to create cohesion and ensure homes are able to withstand the area’s wet, moss-prone climate.

Here are some of the more common HOA roofing rules I’ve found specific to the PNW:

• Material Restrictions: The HOAs in the PNW generally only approve materials that are durable and suitable enough to handle to extreme moisture like shingles or metal.
• Color Guidelines: Neighborhoods stick with more neutral tones for their roofs like grays, browns, and earth tones.
• Maintenance Standards: Moss and debris are common so HOAs require regular roof cleanings to prevent buildup.
• Solar Panel Guidelines: The angle, placement, and visibility of solar panels are regulated in many neighborhoods to keep with community aesthetics.

Your location in the PNW is what impacts a majority of these rules. The heavy rains, extra moisture, and strong winds necessitate specific materials and maintenance procedures.

How to Work with Your HOA on Roofing Projects

I’ve worked with dozens of different HOAs over the years and there are specific steps to take to establish a good relationship that gets the results you want. The true key is clear communication and preparation and here are the steps I recommend you follow for a smooth roofing project:

1. Review Your HOA’s CC&Rs (Covenants, Conditions, and Restrictions): Your first step is to look and read through your HOA guidelines on roofing like the materials, colors, and styles you need to follow for any repair or replacement.
2. Submit a Formal Request or Application for Approval: Most HOAs require you to submit an application that details the scope, work, materials, and contractors involved with the project.
3. Work with a Contractor Familiar with HOA Requirements: Find a roofer contactor is has previously worked with HOAs before and has experience navigating the restrictions and process.
4. Keep Detailed Records of Communications and Approvals: Maintain a detailed file of all the correspondence, applications, and approvals throughout the entire process in case any troubles arise or disputes are made.

You never want to assume a project is good to go based on verbal approval. This mistake can easily lead to fines, delays, or complete project shutdowns.

Resolving Roofing Disputes with Your HOA

While it doesn’t happen often, I’ve seen my fair share of homeowners dealing with angry HOA boards for roofing projects. It’s most likely due to miscommunication or not following the right procedures.

The most common disputes I’ve seen revolve around denied requests for specific materials or designs. A homeowner might prefer a metal roof, but the HOA insists on asphalt shingles and a dispute occurs as a result. Another frequent issue is disagreements over roofing repairs for shared communities like townhomes.

When a dispute arises, here is what I always suggest to my clients:

1. Negotiate and Mediate: Direct conversation with HOA board members is always the best way to settle a dispute. Sometimes providing additional context can sway their opinion.
2. File a Formal Appeal: When negotiations stall, I recommend using the HOAs formal appeal process. It usually involves submitting a written case for reconsideration with supporting documentation.
3. Take Legal Action as a Last Resort: While rare, you may need to take legal action, but I only recommend this when all other options are exhausted.

With persistence and the right approach, you’ll often come to an understanding with the HOA and find a resolution that works for both parties.

Tips for Navigating HOA Roofing Rules in the Pacific Northwest

Most of the leg work to have a smooth and stress-free roofing project take place happens before the project even starts. Stay involved in your community and attend HOA meetings to stay informed about any updates or changes to the CC&Rs.

Your voice will be heard and you have opportunities to advocate for updating rules around roofing materials that include more modern, weather-resistant roof options that could benefit the entire neighborhood.

I’ve noticed that homeowners who have a seamless roof experience typically have good relationships with HOA board members and committees who are more willing to work with the individual.

Working With HOA for Roof Projects

Working with your HOA is the only way to preserve your home’s value while keeping the project stress-free. Your ability to stay informed, be proactive, and being cooperative is the key to a successful collaboration with your HOA and contractor.

When you need a roof repair or replacement, let Affordable Roofing and Gutter Company guide you through the process. Contact us today for expert guidance navigating HOA restrictions and still getting the results you want.